It is usually a challenge for organizations to manage their assets. Fixed Assets Management Systems are an important concern of every company, regardless of size.
Our Fixed Assets Management System can help your organization:

• Cut costs
• Track asset information
• Maintain historical information and requirements
• Track record of depreciation and asset life cycle management
• Maintain audit history
• Meet statutory requirements
• Control valuable IT assets
• Make informed decisions
• Comply with corporate governance legislation and international accounting standards
• Generate powerful and comprehensive reports automatically.Examples include but are not limited to the following:
  • Reconciliation Reports
  • Asset Summary by Asset Number
  • Asset Summary by Departments
  • Asset Summary by Asset Type
  • Asset Disposal by Asset Number
  • Gain/loss on Asset Disposal
  • Asset History
  • Asset Register
  • Depreciation Summary

InSIST's Fixed Assets Management System offers the following key features:

• Asset Data – enables you to store all the important details about the asset. Giving employees the opportunity to produce documentation about an asset at any given time.
• Asset Account– enables you to create a unique account for each asset, that would include the initial cost, its transfers, depreciation values, net values etc.
• Asset Control/ Tracking – captures an asset's signing in and signing out details, such as the employee, the department, date asset was signed out, date asset was signed in, duration, reason for sign out, and user fields.
• Asset Depreciation & Disposal – captures the asset's depreciation method, depreciation date, estimated life span, salvage value of an asset, net book value,time of disposal, and reason for disposal.
• Asset Maintenance – stores details such as maintenance due dates for each asset, and its maintenance history.
• Asset Transfers & Sales - tracks the transfer and sale of an asset. It will capture information such as, the asset transfer amount,asset type, date of asset transfer, reason for transfer, total number of assets sold, the amount sold, and the proceeds of the assets sold.
• Asset Acquisition – used for the procurement of an asset. It would request for details such as, vendor, acquisition date, cost price, account, warranty number, warranty start and end dates, depreciation class, lease number, lease start and end dates, and contact information of the vendor.

Organizations usually find it a challenge to manage their human resources, as they either do it manually; which can be very tedious and slow, or purchase very expensive software solutions which are either very difficult to use, understand or manage; consequently leading to the reduction of effectiveness, thereby causing major employee downtime and increase in costs.





Using InSIST Global's HRM system will help you:

• Get valuable insights into your employees
• Simplify the company's HR processes
• Track different aspects of the business, such as: attendance, training, etc
• Ensure that you do not overpay for holidays
• Faster information processing, especially in terms of leave or vacation request.
• Reduce costs
• Improve records accuracy
• Customize the system to meet your organizational needs and processes
• Generate powerful and comprehensive reports automatically.Examples include but are not limited to the following:
  • Performance Appraisals
  • Employee Attendance
  • Costs
  • Training
  • Complaints
  • Holidays
  • Payroll
  • Recruitment
  • Departments Effectiveness Reports

InSIST's Human Resources Management System offers the following key features:

• Employee Records Management– captures accurate and current information about your employees regardless of the size of the company.
• Employee Payroll Management- allows employers to manage and track their employees' salaries, with wages, bonuses, net pay, deductions, and loan calculations automatically reflected on each month's payroll
• Recruitment & Applicant Tracking Management– allows you to track and manage future applicants from the stage of application to the actual moment of recruitment, capturing all the processes involved while storing the full interview and assessment history for each applicant.
• Competence Management– enables you to objectively rate the competence of future employees. It also ensures the timely appointment of the right employees to the right position, resulting in reductions in the cost of recruitment.
• Employee Self Service Management– allows employees to query HR related data and perform some HR transaction over the system. The system allows supervisors to approve vacations and other requests made through the system by their subordinates.
• Asset Assignment Management– tracks and monitors each asset that has been assigned to an employee. It also tracks asset transfers, and updates the system once an employee is transferred to a different department or no longer is employed by your company.
• Performance Appraisals & Reviews Management– enables managers and supervisors to evaluate the job performance of employees. It actually shows the true worth of the employee to the organization. This information can then be used in the cases of salary increment, promotions, identifying competency gaps for training, identification of top performers and non performers etc.
• Career & Talent Management– allows you to develop mechanisms to attract and maintain skilled staff to meet current and future organizational objectives.
• Goal Management– enables you to set organizational and individual goals and track how far you have gone in accomplishing them.
• Complaint Management– allows you to track all complaints made against or by an employee. This is a means by which HR can correct behavioral deficiencies and ensure adherence to established company rules.
• Absence Management– enables you to track and manage the absences of your employees. From a single glance you can see all your employees on vacation along with the type of vacation, date the vacation began and when it is to end. This feature also enables employees to plan and schedule their vacations in advance.
• Learning & Development Management- enables organizations to administer and track employee training and development efforts. Our InSIST HRMS enables HR to track the qualifications and skills of employees as well as outlining what training courses are available to develop their skills.

IHRMS Demo Video Part One

IHRMS Demo Video Part Two

Location independence

• With I.B.S you have a virtual filing cabinet
• You can move freely within the organization and your documents will follow
• You can access the server anytime, anywhere within the organization
• You can access your documents from anywhere outside of the office, using our offline mode capability
• Platform independence means you can use any type of operating system or even deploy dummy terminals to save cost

Powerful permissions system

• Gives you unprecedented control over access
• Hide sensitive documents while maintaining a single storage location
• Flexible permission settings allow you to control editing, downloading and copying of documents
• Access logs ensures security and accountability
• Monitor who is viewing what documents
• Ensures employees are not viewing restricted information
• For accountability purposes, a log of all the documents an employee has viewed is kept

Document Management

• Integrates seamlessly with all the other solutions on I.B.S.
• Documents are linked to the relevant data sets

Productivity Suite

• The productivity modules on I.B.S. facilitates daily business operations
• Improves employee productivity
• Sends alerts of tasks and event notifications to the relevant employees

Data Management

• Dynamically create management databases as the need arises
• Manage data securely due to the powerful security mechanisms on I.B.S.

The use of our Legal Management System can save your law firm both time and money. Regardless of the type of law you specialize in, our system can help you track progress, complete tasks, manage cases, and reduce costly errors. Each of these things are vitally important in terms of smooth operations and cost savings. Each of these will also help increase production without increasing staff hours.
Our Legal Management System can also help you:

• Store documents with case files
• Manage your cases and all tasks per case
• All your cases are placed on your calendar, and you can print a daily case list
• Get email updates when tasks are modified or client accounts are changed
• View expenses and all payments or charges on a case or other business
• Manage your clients and the work assigned to you
• Monitor and track waste
• Manage tasks and progress made
• Track documents per case, task or event

InSIST's Legal Management System offers the following key features:

• Case Management - allows you to manage all cases and collaborate with other lawyers
• Task Management - tracks and manages non-case related tasks assigned by your clients
• Calendar System - allows you to track your meetings and court hearings
• Contact System - tracks contact details of your clients and other individuals
• Client Management - allows you to view all clients, work performed, and any outstanding payments
• Billing & Accounting Management - allows the firm to get its finances in order
• Document Management - allows you to manage documents for cases or other business

Our Virtual Server Platform is pre-configured so you are up and running in no time. It allows users to expand resources up and down, and provisions services with built in high-availability.
Our Virtual Server Platform is the ultimate mix of price, performance and power, and it is:

• Easy to manage
• Cheap compared to Microsoft Windows deployments which are usually very expensive
• Low cost to get off the ground
• Quick and cost effective to deploy. There are no hidden surprises
• Secure
• Stable because it is built on UNIX, which is the most stable operating system platform in existence

InSIST's Virtual Server Platform offers the following key features:

• Domain Controller - controls access to your machines and define permissions per machine. This feature also defines user profiles, that can follow them from one machine to another.
• File Sharing - provides access to digitally stored information.
• HTTP Server - creates a HTTP server for you inter-office website and creates an online newsletter or message board at a low cost.
• LDAP Server - manages employee authentication from one central location, and it gives you the power to quickly remove or add employees to new user groups.

The value of any organization rests on its ability to quickly make informed and effective decisions. But the organization’s decision-making power is only as strong as its underlying data. Weak data erodes confidence, creates delays or worse – it could lead to misguided judgments. Alternatively, our Data Management System is a robust data platform that provides a foundation for accountability, operational efficiency and the development of innovative products and portfolios.

Our system allows organizations to:

Cut costs by reducing overheads Track data more efficiently Maintain historical information and requirements Streamline data collection Maintain audit history Make informed decisions by leveraging reports Customize system to ensure the product meets your specific needs and processes Generate powerful and comprehensive reports automatically. New reports can be created on demand at very little or no cost

InSIST's Data Management System offers the following key features:

• Improve institutional memory - can archive data for many years and have it available to you at the click of a button. With our system, it becomes possible to accumulate data over long periods of time and quickly access it in order to find what you need when you need it.
• Reduce Data Management Overheads - allows you to structure your data and organize it into databases that you can help you quickly find what you want ,when you want it. Our system also integrates with our document management software, to help you link data to relevant documents, allowing you to do context-based document recovery by simple clicks.
• Automate Validation and Verification Processes - automates the validation and verification process highlighting errors such as typos, duplicate records, and other errors before they are processed.
• Link to Data Collection Tools - links data collection tools to streamline collection and eliminate multiple entry points. We can extend our system to link to mobile devices and other hardware to collect data directly from the source. This not only reduces errors, but costs as well; since data no longer has to be entered at multiple stages in the pipe line.
• Improve your Auditing and Reporting Ability - allows you to generate very sophisticated reports quickly and cheaply. Once defined, these reports can be quickly generated as PDF, html, or word documents to be provided to auditors, donors and other partners when needed. These reports can also be archived on the document management system for later use.

As any company grows, the volume of a its documents continues to grow, and so does the challenge of managing those documents. Companies generate thousands of documents for many reasons and filing them becomes a hassle.

Our Document Management System will help you:

Reduce costs Improve efficiency Store critical documents securely Improve information security Comply with laws & regulations Reduce carbon footprint Improve Accessibility Improve disaster recovery

InSIST's Document Management System offers the following key features:

• Archiving– stores all versions of the document in an internal archive, and the content managers can Preview or Restore old versions of a document at any given time.
• Document-Keeping- organizes, stores, secures, and shares documents much more efficiently. It is also able to track and store electronic documents and images of paper documents
• Version Control– tracks and controls changes made to a document. Changes are identified by a number termed the "version number". For example, an initial set of files is "version 1". When the first change is made, the resulting set is "version 2", and so on.
• Editorial Reviews– allows for employees to assign documents for editorial reviews so that managers can make sure documents are well written, and this also ensures that all documents/letters leaving the company are up to company standards.
• Software-Based Minuting– captures all relevant information from a meeting, workshop, presentation, etc, and allows minuting to be done on the system so that it is easily accessible to everyone who has access rights to it.
• Document Workflows– signifies the flow of documents among employees. The system provides decision-support information before initiating actions.
• Document Security– gives you unprecedented control over access due to the powerful permissions capabilities the system has in place. Based on the document hierarchy, employees are only allowed to view a document if they are given viewing rights. It also incorporates access logs, which ensures security and accountability, by monitoring who is viewing what documents.

Our Productivity Suite does not only facilitate day-to-day processes for organizations, but they are made to improve collaboration within your organization, and help the communication flow between the different departments.

Using our InSIST Productivity Suite will allow organizations to:

Increase employee productivity Assign and manage tasks effectively Save employees time Reduce costs Improve inter-office communication Easily retrieve important company contacts

InSIST's Productivity Suite comprises of the following modules:

With network security in place, your company will experience many business benefits. Organizations can now be protected against business disruption, which helps keep employees productive. Network security also helps your company meet mandatory regulatory compliance, helps protect your customers' data, and reduces the risk of legal action from data theft.
Ultimately, network security helps protect a business's reputation, which is one of its most important assets.

In addition to these benefits, IBG can also help you:

Reduce internet bandwidth cost by up to 50% Secure your network & IT infrastructure Block unsanctioned websites, such as Facebook Reduce money spent on virus protection software Experience a much faster & reliable network Increase revenues for companies that use online resource for their business

InSIST Business Gateway offers, but is not limited to the following key features:

• Web filter - enables administrators to block inappropriate web content in real time. This feature also blocks encrypted sites (HTTPS) by category. Great for proxies and other sites that use HTTPS to obfuscate themselves.
• Application Control - Identify hundreds of applications like social networking, peer-to-peer, instant messaging, video streaming, file sharing, enterprise applications, etc. This feature also allows administrators to control any unwanted or untrusted applications without having to block entire websites or protocols.
• Spam Blocker - protects the network with advanced spam filtering techniques to weed out spam at the network gateway -- before it reaches the mail server or desktops.
• Bandwidth Control - allows you to better manage the bandwidth consumption on your network, including controlling and visualizing the use of your network at a fine-grained level.
• Policy Manager - enables administrators to fine tune network privileges. Policy Manager's intuitive GUI and "virtual rack" metaphor makes it easy to create network-access policies by username, by time or day of the week. Policy Manager even makes it possible to block access to common productivity-killing website like Facebook during working hours, but keep it available during lunch and after hours.
• Intrusion Prevention - blocks hacking attempts before they reach internal servers and desktops. It also blocks known attacks in their tracks. Working transparently on your network, this innovative application uses thousands of signatures to detect, block and log intrusion attempts, using industry-standard rules
• Virus Blocker - protect your entire network from virus threats with our purpose-built antivirus application. Whether it’s a virus, worms, Trojans or malware, our Virus Blocker keeps emails, webmail, downloads and file transfers safe with the latest advances in antivirus technology, and works within a variety of different protocols.
• Phish Blocker - protects your network against phishing attacks - emails that direct users to fraudulent websites with the intent to steal personal identity, credit card information and more. Phish Blocker marks phishing emails and puts them in a user's quarantine.
• Attack Blocker - helps administrators prevent Denial-of-Service attacks and keep the network focused on legitimate uses. Attack Blocker can also quickly identify unauthorized use of network resources and stop those resources from being allocated to unauthorized users.
• Firewall - lets you block unwanted activity and protect your network. You can build a list of rules that meets your unique needs - control traffic by protocol, port, IP and more, as well as set a default action for when no existing rules match. Firewall evaluates traffic traveling across your network by applying your rules until a block/pass verdict is reached or a default action is taken.

Stocks & Inventory Control makes it easy for your business to eliminate stock tracking errors, improve customer service, and reduce costly inventory write-offs. The benefits of stock control far outweighs the costs. Any reduction in inventories, whether it is raw material, work-in-process, finished goods or supplies, can have a dramatic impact on your bottom line.
Our Stocks & Inventory Management System will allow you to:

Save costs Save time Get organized Acquire real time data Effectively process the stocks & inventory within the company Facilitate purchasing Provide adequate online inquiry and management reporting capabilities Customize system Generate powerful and comprehensive reports automatically. Examples include but are not limited to the following; Inventory Movement report Outstanding Orders report Items by location report Stock Movement report Stock status report Alert report for Low Stock Item Recommended purchase report Fast Moving items report

InSIST's Stocks & Inventory Management System offers the following key features:

• Stock Information Management – captures accurate and current information about the company's stocks, regardless of the size of the company.It enables you to store all the important details about the stock item, giving employees the opportunity to produce documentation about a stock at any given time.
• Stock Reorder Information Management – tracks all of the relevant reorder information of a stock item. The information will include, location, vendor, minimum and maximum stock levels, order increments, costs etc.
• Stock Movement Management – captures the movement of a stock, such as the stock item moved, quantity, location it was moved from and to, stock levels in both locations etc.
• Stock Purchase Management – allows for the purchase of a new stock item. It automatically orders a new item based on the set quantity level. It stores purchase price and the last purchase price, date of purchase, quantity received, vendor information, name, address, phone number, location of item. It is also designed to automatically adjust inventory levels.
• Filter Options – with the powerful search functionality incorporated in our system, you will be able to find information on a stock item quickly by using our filter options. Within our system, you will be able to filter by, serial number, stock type, location, manufacturer, etc.
• Additional Functionality– our system supports the import/export mechanisms; photos can be appended to any stock item; notifications of different alerts are sent to the specified employees; also if required, InSIST Global can implement support for bar-code scanning of inventory.